The following are the policies and procedures that should be followed when utilizing any library service. If you have further questions after consuting this page, please contact a librarian.
It is the student’s responsibility to note the library’s operating hours. If the library is closed on the due date, the item should be returned before the due date in order to avoid fees. Please note that some items may have different loan periods (ex: various AV equipment, Interlibrary Loan and TALA materials, etc.).
There are no fees for overdue books, however, books not returned within 3 weeks of the due date are considered “Lost” and a replacement fee is placed on the borrower’s account. Overdue movies accrue a fee of $1 per day. Course Reserves accrue a fee of $1 per hour (or part thereof). Fees may be paid at the Salem Library Circulation Desk or online. Please contact the Access Services Supervisor, at firstname.lastname@example.org for assistance.
Lost books and other materials should be reported to the Library immediately. Borrowers who have lost library books or movies will be charged a flat fee of $80 per item for replacement and processing. Other item costs will be assessed on an individual basis. Books and movies not returned within 3 weeks after the due date are considered lost and the borrower will be billed the $80 fee. At this point, the borrower’s library and class registration privileges are suspended until the account is settled. Please contact the Access Services Supervisor, at email@example.com for assistance.
The fee for overdue laptops is $1 per hour (or part thereof). There is a $15 replacement fee for the power cord. Charges for replacing or repairing a laptop or items not listed will be assessed on an individual basis.
Food and drinks are permitted in the library, except in the Reading Room (aka Computer Room) and Archives & Special Collections. While in the library, special care should be taken to preserve the collection, the electronic equipment, and the library itself (flooring, tables, etc.). This policy is adopted on a contingency basis, and will continue thereafter so long as the library remains clean and attractive. Problems such as damage from spills, excessive loose trash, emergence of pests, etc. will force reconsideration. Library users are implored to use good judgment to ensure that nothing is harmed by food particles or drink spills. “Good judgment” includes, but is not limited to:
Salem Library support the Salem Academy & College community of learners. Guests of the library (i.e. library users who are not Salem Academy & College faculty, students, or staff) are welcome to use the library during designated hours and in accordance with library policies. Salem library is available to guests Monday through Friday, 8:30am to 5pm, or by appointment. Because Salem Library is a place for research and study, all guests of the library are expected to conduct themselves appropriately at all times. As an independent institution, Salem Academy & College reserves the right to respectfully ask guests who are in violation of library policies to vacate the library.
Children under the age of 12 must be accompanied to the library by an adult and may not be left in the library unattended for any period of time. No child under the age of 16, with the exception of Salem Academy students, may use the guest computer unless a parent or legal guardian is present to give permission.
Using Interlibrary Loan, current Salem Academy and College students, faculty, and staff may borrow materials from other libraries that are not accessible from Salem’s collections. Most types of materials may be requested via ILL for the purpose of supporting your academic research needs, including books, articles, and audio-visual materials. Most libraries do not lend reference books and special collection materials. Items that CANNOT be ordered via ILL:
All ILL notifications are sent by email, including due date reminders. Please monitor your email address with regularity after submitting your ILL requests. The Salem Library is not responsible for cases where patrons miss out on loans or receive fees due to notification errors or from users opting out of the library's automated email system.
Salem does not charge faculty, staff, or students for ILL items if the item is retrieved before the assigned due date AND it is returned on time. However, all borrowers are subject to fees for items that are damaged or lost. Replacement costs are determined by lending library. Failure to pick up an available requested item before the assigned due date will result in the following:
Delivery of electronic copies of articles varies, but there is often a quick turnaround. A request may filled within the same business day or it could take between 3 and 7 business days. You will be notified by email when the item is available for use. Delivery times are not guaranteed since the lending library determines when an item is delivered. Allow at least (2) weeks for delivery of books and at least three (3) weeks for audio/visual materials. Since we cannot guarantee a quick turnaround time from the lending library, there is no “rush delivery” available. Physical item(s) will be held for you at the library when they arrive until their assigned due date. See "Cost" above for information on fees.
The lending library determines due dates for the items borrowed. The typical borrowing period is 21-30 days. You may request a renewal before your item is due; however, renewals are provided at the discretion of the lending library. Please submit your renewal requests a minimum of three (3) business days prior to your ILL item’s due date. Overdue items incur fees of $1.00 per day.
To find out how to submit an ILL request, see Borrowing From Other Libraries.
Please note the following deadlines at the end of a semester:
Please direct any other ILL inquiries to firstname.lastname@example.org. A staff member will respond during regular business hours.
Salem College Libraries recognize and honor the right to privacy of all library patrons. The Libraries maintain the confidentiality of library user records in accordance with the laws of North Carolina as stated in the North Carolina General Statutes, Volume 17, Article 3, Sections 125-18 and 125-19, subject to changing United States statutes and regulations. This includes personal data in the Library database as well as information concerning materials and /or information which the user has requested, borrowed, obtained, copied, or used in print, audiovisual, electronic or other formats. Disclosure of library records may be permitted in the exceptions allowed by Section 125-19, part (b), that permits disclosure (1) “When necessary for the reasonable operation of the library;” (2) “Upon written consent of the user:” or (3) “Pursuant to subpoena, court order, or where otherwise required by law.” The legal counsel to Salem College must first review a subpoena or court order for library records before any records can be released or revealed. In the case of a warrant, Library staff can only request a delay while calling for legal counsel to be present during the execution of a warrant, but must comply at once as required. The Libraries generally intend to impose a narrow interpretation of the scope of exceptions permitted for “reasonable operation of the library.” Exceptions include access by appropriate library personnel and notification of the Registrar and/or Business Office of unpaid debts. Monies owed to the Libraries are monies owed to the College. In the case of lost or damaged materials, library fines or other fees, the Libraries will therefore notify the Business Office and/or the Registrar of unpaid debts so that the appropriate action may be taken to collect amounts owed. The Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act) supercedes all state privacy legislation and amends such Federal legislation as the Family Education Rights and Privacy Act (FERPA). This and related legislation make it easier for Federal law enforcement agencies to obtain warrants in an investigation that they say relates to terrorism. The legislation also removes in some cases requirements for notifying individuals of the release of personal information. It also amends the Foreign Intelligence Surveillance Act of 1978 to include in warrants under that act a gag order that would prevent Library staff from notifying anyone, other than the College’s legal counsel, of the service of a warrant under this section of the Act. Any person who believes that personal or “library use” information has been improperly released to another party may provide a full written report to the Director of Libraries who will initiate an appropriate investigation. The Director of Libraries will provide a full and timely report, including recommendations if appropriate, to the aggrieved party and to the Director of Libraries’ supervisor.
You can renew Salem materials that are NOT overdue by using the “My Library Account” feature of the library’s website. Login to your account using your MySalem username and password. Books may be renewed as often as necessary unless they have been requested by another borrower. Renewals are also accepted in person at the Circulation Desk or by emailing email@example.com. Contact Interlibrary Loan staff at firstname.lastname@example.org to request renewals for interlibrary loan materials. Overdue items must be brought to the library for renewal.
Triad Academic Library Association’s (TALA) agreement allows Salem College faculty, students and staff to borrow items directly from participating libraries. All will be asked to show a valid photo ID AND be prepared to confirm your status as a currently enrolled or employed Salem College community member. For example, a Salem student may be required to confirm enrollment by looking up their course schedule in Salem’s registration portal; Salem staff and faculty members may be asked to find their names in the Salem Directory. See, TALA Access & Use for a listing of participating libraries and more information.
The Salem Academy & College Library’s collections date back to the institution’s founding in 1772. While the primary role of the collection building is curriculum support, Salem also plays an important role in the preservation of scholarly information and primary sources. The general collection is at the institution’s Gramley Library. In addition to the circulating collection, specialized resources exist in the Archives and Special Collections.
I. Guidelines and Goals for Accepting Gifts:
Due to the high costs of managing the gift process, the Library’s goal in accepting gifts is to acquire only materials which are highly relevant to the institution’s needs. All potential gifts will be evaluated in terms of the collection development goals of the Library. These include:
II. Process for Accepting Gifts:
III. Process for Evaluating gifts:
IV. Disposition of Gift Materials
As an academic library, we cultivate a collection of resources that are appropriate for the curriculum at Salem and an adult audience. Our collection represents various viewpoints that stimulate intellectual inquiry and foster spirited debate. That said, legitimate complaints about library materials will be reviewed based on the guidelines endorsed by the American Library Associations’ Intellectual Freedom Manual.
Complaints will be handled on a case-by-case basis and can only be made by current students, faculty, and staff of Salem Academy and College. The Salem Library has delegated the responsibility for the selection and evaluation of materials to liaison librarians, faculty, and the Library Director. Should a member of the Salem community think that certain material is unsuitable for the library’s collections, the first step is to discuss their concerns with the appropriate liaison librarian and/or the Library Director.
Dr. Donna Rothrock, Archivist & Acquisitions Librarian (email@example.com)
Liaison to: Visual and Performing Arts; Design; History; Modern Languages; School of Music; Religious Studies; Teacher Education and Graduate Studies
Keri O’Hern, Student Success & Instruction Librarian (firstname.lastname@example.org)
Liaison to: Biochemistry; Biology; Business Administration and Business Entrepreneurship; Chemistry and Physics; Communication and Media Studies; English and Writing Studies; Exercise Science and Wellness; Environmental Studies; Health Advocacy & Humanitarian Systems; Health Communication; Health Humanities; Health Sciences; Mathematics and Computer Studies; Nonprofit Management and Community Leadership; Political Science; Psychological Science; Race & Ethnicity Studies; Sociology; Spanish;
If the issue is not resolved following an informal discussion about the mission of the library and how material supports higher education learning, the library has established formal reconsideration procedures to address concerns about those resources. You must fill out the Challenge Form below and return to Elizabeth Novicki, Library Director, at email@example.com to initiate formal proceedings. The challenge will then be reviewed by a Reconsideration Committee, comprised of the Library Director, one faculty member, and one student. The committee will review the specific title, speak with the person making the challenge, and then determine if the title will remain in the library’s collection.